Nov. 28, 2008, Portland, Or -- The concept of moving to a paperless office has been with us for quite a while now. Still, the affection for keeping physical records has remained with many of us. One area where many property managers quickly lose this affection though, is with forms generation.
Hand writing forms can be one of the most tedious tasks faced by property management professionals. Between cross-checking information, correcting mistakes, and simply trying to fit everything on the page, hand writing property management forms can be not only frustrating, but potentially injurious!
Relying solely on a physical copy of a form can also have unintended consequences. Losing records becomes far too common as offices are moved around through the years. Looming over any business is also the possibility of all physical records being destroyed by natural disaster.
One common solution to storing forms in electronic form is to scan them. This is a little tedious, but works acceptably. One downside to this method, is that the electronic files have to be named and organized in such a way that they can be easily associated with your properties and tenants.
This still begs the question, would it not be more sensible to solve both problems at one time? If a form is generated electronically with the same system that stores your property and tenant data, it can pre fill much of your form information for you. The remaining data can be typed into the form, and then the form can be printed. Another helpful feature would be if the system that does all of this could also store the generated forms along with your data. That way, you could use a few clicks of a mouse to pull up forms associated with a particular tenant or property, instead of minutes or hours of searching through physical files.
For solving these problems and many more, we would like to introduce you to the Oregon Rental Housing Association’s exclusive source of electronic forms, Rentegration.com.
Rentegration, a web based rental and lease forms and property management software, is evolving to better serve online forms production and tenant and property management needs for property managers across Oregon. We have recently upgraded several components of the site to make using Rentegration even easier for landlords across the state.
Rentegration.com is a value-packed way to approach form creation. If you are currently having to hand fill your forms from tenant data that is stored on paper, in excel spreadsheets, or another method that is not suited to property management, chances are that you are wasting valuable time!
Rentegration provides company, property, unit, and tenant tracking, along with forms production and form history (so that with a few clicks, you always know when that tenant in #12 was given a 72 Notice, you can even print it out again at any time).
Rentegration provides all of RHA's forms, and with your subscription, you can fill out and produce an unlimited number of them for one low price!
If you don't wish to enter all of your information and simply want to fill out and produce forms, Rentegration facilitates this method as well.
Since Rentegration is a web-based program, there is no installation necessary. Your data can be accessed from anywhere that you can access a computer that is online.
If you work with a team, (even if that team happens to be your spouse) you will love the fact that Rentegration allows you to have as many users as you want logged in at the same time.
You can share data with remote property managers and owners. Since Rentegration is charged per unit, you do not have to pay for any additional properties or users.
If you have ever shopped for an integrated property and tenant management system that produces forms, you will be pleasantly surprised at Rentegration's pricing structure.
Additionally, members of the RHA can enjoy a sizable discount from this price, simply by asking your local chapter for a discount code that can be entered when signing up!
If you are unsure of how to get into online forms production and tenant and property management, you will find our free online tutorial videos very helpful. If you prefer a more personal touch, check with the RHA of Greater Portland to see when we will be conducting our next demo/workshop at their office. After you have joined Rentegration, you will also have access to free technical support from our staff.
We hope that you visit Rentegration.com and sign up so that you can see what a difference a truly tailored solution can make for your business. Whether you manage one house, or 2,000 units, we know that Rentegration is going to be just right for you!
Luke Miller
Public Relations Manager
Rentegration.com
Rentegration is a cost-effective property management software application featuring state specific rental forms and lease forms. Our integrated rental form and lease management software solution allows the organization of properties and tenants in an easy to use on-line database. Unlimited generation and storage of rental forms and lease forms is included in our base price.